AI in meetings is on the verge of a huge transformation. Right now, it’s mostly a passive tool—think of things like Read AI, Otter, or Firefly. They sit in the background, recording, transcribing, and summarizing what’s being said. But that’s just the beginning. It won’t be long before AI starts becoming an actual participant in meetings, not just something that waits for you to ask it for help.
At first, AI will be reactionary. You’ll ask it for a specific piece of data or insight, and it’ll deliver. Need a quick fact, a number, or a summary of past meetings? AI will chime in instantly. But the real shift will come when it stops waiting to be asked and starts contributing proactively. It might notice a gap in the discussion or spot inconsistencies in data and speak up. Imagine an AI saying, “Hey, the numbers on this slide don’t match last quarter’s report,” or “You might want to explore this option based on recent trends.”
In online meetings, this could get even more advanced. AI will not just analyze what’s being said but also what’s being shown. If someone shares a spreadsheet or a slide deck, the AI will process that in real time, adding relevant input without missing a beat. And it won’t stop there—it’ll be able to read the room, or rather, the screens. By analyzing facial expressions and tones of voice, it could gauge how people are reacting, who’s disengaged, or where there’s tension. That might sound a little unnerving, but it’s not hard to imagine an AI that can adjust its contributions to steer conversations in a more productive direction.
This kind of evolution isn’t limited to online meetings. In-person meetings will see the same shift. Cameras and sensors in the room will let AI “see” everything happening. It’ll watch participants’ body language, analyze how people interact, and even follow along with what’s being shared on a projector or screen. It’ll be just as involved in understanding and reacting as it would be online.
The potential is incredible but also kind of unsettling. On one hand, it could make meetings more efficient, pulling in insights, keeping people on track, and even noticing when something important is being overlooked. But there’s a lot to think about—like privacy concerns. How comfortable will people feel knowing their facial expressions and every move are being monitored? And what happens if the AI misreads the room or makes decisions based on flawed assumptions? There’s also the risk of becoming overly reliant on AI, losing some of that human touch and creativity that makes collaboration so powerful.
It’s an exciting and slightly scary future. AI isn’t just going to assist in meetings; it’s going to participate. Whether it’s reacting to questions or jumping in with ideas, it’ll be a real part of the conversation, online or offline. It’ll change how we collaborate, and while that opens up incredible possibilities, it also means we’ll need to approach it with care. This isn’t just about technology—it’s about how we integrate it into the way we connect and work together.